Software product · Education
School Management Software: run the whole school from one place
Keep every student record, fee voucher, attendance sheet and result card in one system. The front office, accounts, teachers and principal each see what they need, and parents hear from the school on time.
- Admissions to report cards in one system
- Fee vouchers, collection and defaulter lists
- SMS and WhatsApp notices to parents
- One school or many campuses, with user roles
Why School Management Software
Less paperwork, clearer records
Schools already know how they want to work. The software follows that, rather than the other way round.
One record per student
Admission details, class history, attendance, fees and results sit on the same record. Nobody has to search three registers to answer a parent.
Fees you can track
Every voucher, payment and concession is recorded. The accounts office knows who has paid, who is late and by how much, without counting by hand.
Shaped to your school
Classes, sections, fee heads, grading rules and report card layouts are set up to match your school. If you need something extra, we can build it.
Features
Everything a school office needs
Start with the core modules and add the rest when you are ready.
Admissions and student records
Enquiries, registration, admission and withdrawal, with guardian details, documents, photos and sibling links. Issue leaving and character certificates.
Classes, sections and timetables
Set up classes, sections, subjects and teachers for each session, then build timetables and promote students at the end of the year.
Attendance
Daily student attendance by class, with absentee lists and monthly summaries. Parents can be told the same day.
Fee management
Fee heads, monthly and annual charges, concessions and late fines. Print fee vouchers, record collections and see defaulter lists at any time.
Exams and report cards
Exam schedules, marks entry by subject, grading rules and positions. Print report cards and result sheets in your school's format.
Staff and payroll
Teacher and staff records, staff attendance and leave, and monthly salaries with allowances and deductions. Print payslips.
Parent communication
Send notices, fee reminders, absence alerts and results by SMS or WhatsApp, to one class or the whole school.
Library (optional)
Book catalogue, issue and return, due dates and fines for students and staff.
Transport (optional)
Routes, vehicles and stops, with students assigned to each route and transport fees added to their vouchers.
Reports
Strength by class, fee collection, outstanding fees, attendance and results, filtered by session, class or campus.
Multi-campus
Run several branches from one system. Each campus manages its own day, and head office sees the combined picture.
Users and roles
Separate logins for the principal, front office, accounts and teachers, each with access only to what their job needs.
How it works
A student's year, from admission to result
Each step builds on the one before it, so details are entered once and used everywhere.
Admission
The student is registered and placed in a class and section.
Attendance
Teachers mark the class every day, and absences are reported.
Fees
Vouchers are issued each month and payments are recorded.
Results
Marks are entered and report cards are printed for parents.
Frequently asked questions
Is it suitable for a small school as well as a group of campuses?
Yes. A single school can start with the core modules, and a group can add campuses and see combined reports from head office.
How much does it cost?
It depends on the modules you choose, the number of users and the number of campuses. We share a quote after a free demo, once we know what you need.
Can we keep our own fee structure and report card format?
Yes. Fee heads, concessions, fines, grading rules and report card layouts are set up to match the way your school already works.
Can parents receive messages from the school?
Yes. Notices, fee reminders, absence alerts and results can be sent by SMS or WhatsApp. We will explain the messaging options during the demo.
Does it run in the cloud or on our own computers?
It can be set up to suit your school. Our team will go through the options with you during the demo.
Can you bring in our existing student data?
Yes. We can import student lists, guardian details and outstanding fees from your current records, such as Excel sheets, so you do not start from scratch.
Can you add features that are not listed here?
Yes. GS Tech Systems also builds custom software, so we can add reports, screens or modules that your school needs.
Do you train our staff?
Yes. We help set up the system and show the front office, accounts and teachers how to use the parts that matter to them.
See how it fits your school
Book a free demo and we will walk through admissions, fees and results using your own class structure. Then we will suggest the modules you need.