Software product · HR
HR & Payroll Software: from the attendance machine to the payslip
Keep every employee's details, attendance, leave and pay in one place. At month end, salaries are worked out from real attendance, deductions are applied and payslips and bank sheets are ready to go.
- Attendance from biometric devices
- Leave, shifts and overtime handled by rules
- Allowances, deductions, loans and advances
- Payslips, bank transfer sheets and reports
Why HR & Payroll Software
Payroll you can explain
Every salary figure should be traceable to the attendance, leave and rules behind it.
Attendance drives pay
Time records come from your biometric devices, so absences, late arrivals and overtime are counted the same way for everyone.
Your rules, applied every month
Allowances, deductions, leave policies and overtime rates are set up once and applied consistently, instead of being worked out in a spreadsheet each time.
Records in one place
Personal details, documents, job history, leave balances and loans sit on the employee's record, ready when HR or management need them.
Features
Everything HR and accounts need each month
From hiring to final settlement, each part works with the others.
Employee records
Personal and job details, contracts, qualifications and scanned documents, with history of promotions, transfers and salary changes.
Departments and designations
Organise staff by branch, department and designation, and report on headcount and cost for each.
Attendance and biometric devices
Pull time records from biometric devices, or enter them by hand. See late arrivals, early departures and absences each day.
Leave management
Leave types, yearly entitlements and balances. Apply, approve and keep a record of every leave taken.
Shifts and overtime
Define shifts and rosters, and calculate overtime from actual hours using the rates you set.
Payroll processing
Basic pay, allowances and deductions per employee. Run the month in one go, review it and lock it when it is final.
Loans and advances
Record loans and salary advances, and recover them in instalments through payroll until they are cleared.
Statutory deductions
Income tax, EOBI and social security deductions can be included where they apply to your organisation, using the settings you maintain.
Payslips and bank sheets
Print or send payslips, and produce bank transfer sheets so salaries can be paid without re-typing account details.
Reports
Salary registers, attendance and leave summaries, department costs, loan balances and deduction statements.
Employee self-service
Employees can view their payslips, attendance and leave balances, and apply for leave without visiting the HR office.
How it works
How a payroll month runs
The same four steps each month, with the figures checked before anything is paid.
Attendance
Time records come in from the devices and are reviewed.
Leave and overtime
Approved leave and extra hours are applied by your rules.
Payroll
Salaries are calculated with allowances, deductions and loan recoveries.
Payment
Payslips are issued and the bank transfer sheet is produced.
Frequently asked questions
Does it work with our biometric attendance machines?
It is designed to read attendance from biometric devices. Tell us which machines you use and we will confirm how they connect during the demo.
How much does it cost?
It depends on the modules, the number of users and the number of branches. We share a quote after a free demo, once we know your requirements.
Does it handle income tax, EOBI and social security?
Yes, where they apply to your organisation. These deductions are set up to match your obligations, and we recommend your accountant confirms the settings.
Can we use our own salary structure?
Yes. Allowances, deductions, overtime rates and leave policies are set up to match your organisation, and can differ by grade or department.
Can employees see their own payslips?
Yes. With employee self-service, staff can view payslips, attendance and leave balances, and apply for leave.
Does it run in the cloud or on our own computers?
It can be set up to suit your organisation. Our team will go through the options with you during the demo.
Can you add features we need?
Yes. GS Tech Systems also builds custom software, so we can add reports, approval steps or rules specific to your organisation.
Close your next payroll with less effort
Book a free demo and we will run a sample month with your pay structure. Then we will suggest the setup that fits your organisation.